Monthly Archives: July 2010

The PASS Session Selection Process, My Experience Part 2

In part one I talked about the abstracts. While important, abstracts are only one part of a complicated selection dance. Since there are so many submissions and so few slots even the best abstracts may not be chosen.

The Selection Criteria

We were given a set of instructions and categories to rate things. There weren’t too many of them and they were subjective in nature. We rated abstracts, topics and the presenter with a final subjective rating to act as a catch all.

Abstracts
Covered in part one.

Topics
This was a little odd to me. The topic and abstract are clearly dependent on each other. I wouldn’t approve an abstract if the topic wasn’t something appropriate. Conversely, I wouldn’t approve a topic if the abstract was weak. Also, don’t confuse the title of the abstract with the topic. The abstract could be the best written one in the world and not get approved if the topic was say how to knit doilies.

Presenter
This was probably the one thing that soaked most of my time. It involved lots of footwork on my end. If I don’t know you, haven’t seen you present or don’t have enough information how do I rank you? This is where filling in your Bio on the abstract submission is important. If you had spoken at a previous PASS Summit there is a possibility I could see your past rankings. They range from 1 to 5. If you are in the high 3’s or 4’s that works out well enough for me. If you haven’t spoken at the Summit I would look at your online presence. Do you blog, tweet or do other things to show you can communicate with the community? Also, I look to see if you have presented at a regional or local level and try to contact people I do know to ask how they thought you did. If you have spoken and I can find your slide decks that also helped me out. Luckily, I have been involved with the community for a long time and have attended every PASS since 2003.

Subjective Rating
I really don’t know how to deal with this one. I used it mostly to sum up my thoughts put a final rating on the submission. To me, all of it is subjective. It’s my opinion if the submission should move forward. This is like saying “I love the abstract, topic and speaker but the sky is blue today so I’m giving it a 1”.

Final Thoughts

Personally, I’d like to see clear breakouts with instructions on how to use them. There are several fundamental criteria that would keep a session out right off the top, you answer them and if they don’t tally up you move on to the next submission. There are exceptions to every rule, but in most cases I think it would work well.

My next, and probably last, post will cover the tools and processes that PASS makes available to do this job.

The PASS Session Selection Process, My Experience Part 1

Well, I have just finished up my part in the abstract selection process for the PASS Summit. This was my first year as a volunteer in this process so I don’t have any specific previous experience to draw on. I have some experiences that are similar. Some of you may know that I was actually a double major Mass Communications and Theatre in college. I have experience in putting together competitions and also as a judge at several events. So, while I might not have PASS experience I have had to judge others on their abstract writing and presentation skills. This process isn’t an easy one. It also is getting more difficult every year just due to the volume of submissions. To put into perspective, there were 7 regular session professional development slots with 4 alternates and 47 submitters. We had more seasoned speakers than slots for sure. I won’t know if the sessions I promoted will be selected or not. Unlike Steve, I didn’t get the impression my word was the final one. I understand why Steve isn’t happy about the selection process, I just assumed that my recommendations were just that, recommendations and someone else would have the final say. There are other factors I have no control over. If a speaker is chosen by other tracts there is no guarantee that the speaker will be available for the PD track.

Abstracts

Quite a number of the abstracts were well written with clear goals. A number of them though needed some revisions or additions. I went to the PASS website and looked at the abstract submittal guidelines and found them incomplete. If these had been submitted without some additional information or not by a known speaker and leader in the community I saw them as incomplete. Lets break it down.

The Title:
Being witty is fun, but if I don’t know what are actually talking about the people seeing it in the program guide won’t ether and may skip you over.

The Bio:
Even if you are well known, a Bio just helps set that in stone. It also keeps me from doing two things, digging around the internet to see what you have done or relying on my less than perfect memory about you. Without a Bio you are trusting me to gather the information and set you apart from the other 40+ people wanting a slot.

The Abstract:
You don’t have to write War and Peace. You do need to be descriptive and clear. If you can do that in the space of a Tweet great, you have 1000 words don’t be shy. Focus your topic. Don’t mix and match several things that may not even be related in the same presentation. If the first third applies to me but the other two thirds don’t I probably won’t go to the presentation at all. Again, funny is great but if you don’t cut to the chase I don’t know what your topic is really about.

Session Prerequisites:
Unless this is a 100 level session you will have to detail some prerequisites that your audience should have. Since of humor or personality flaws aren’t prerequisites. One year of analysis services is.

Session Goals:
Right now we have three slots on the form. Most folks didn’t take full advantage of listing the learning points.  The goals should be tangible and something you can repeat on your own after sitting through the session. Feeling better about yourself is something you get from therapy. Learning how to prioritize tasks is a goal. If there aren’t enough slots then use your abstract space for that as well.

Level:
This seems to be one of the more difficult areas. It can be subjective. I would use your prerequisites and goals guide you. If there are a few specific prerequisites that generally indicates something higher than novice. If it requires specific knowledge about a specific feature that may be advanced or higher. If your goals are very specific about a feature or technique that may also raise the session level.

Next post I’ll talk about the process and tools that we used to make these difficult decisions.